Documents in.
Posted to Spire.
Envelope AI reads vendor invoices and receipts, matches them to the vendor, the PO and the credit card statement, codes the expense and posts it to Spire after you approve it.
- ✓14-day free trial
- ✓Office 365 & IMAP inboxes
The problem
Invoice backlog
Invoices pile up between month-ends while AP catches up.
Tedious entry
Vendor, date, tax and GL account are typed by hand for every document.
Costly mistakes
Missed HST, duplicate payments and miscoded expenses surface at audit time.
How it works
Start to finish, in four steps.
- 01
Submit a document
Forward it to your AP inbox, upload a PDF, or snap a photo of a receipt.
- 02
AI reads it
Vendor, invoice number, dates, lines and HST/GST are extracted.
- 03
Smart matching
Fuzzy vendor matching and your category rules pick the vendor and GL account.
- 04
Review & post
Approve it and the invoice or journal is posted to Spire.
What's included
Credit card statements reconcile themselves
Upload the statement as a PDF or CSV and each charge is matched to its receipt. Only the leftovers need you: match, create or ignore.
Invoices matched to Spire POs
Auto-Match finds the purchase order and compares it line by line. Quantity and price differences are flagged before you post.
Approvals that fit your org chart
Employees submit, managers approve their own people’s receipts, and admins post to Spire.
Split a receipt
Spread one receipt across several GL accounts, and mark personal items so they come out of the expense.
US-dollar receipts
Converted at the Bank of Canada rate and posted to the right currency account. Envelope remembers which vendors bill in USD.
Correct taxes per vendor
Uses each Spire vendor’s own tax codes (GST, PST, HST), so Spire doesn’t recalculate your tax.
Duplicate invoices flagged
A repeat invoice number from the same vendor is caught before it is posted twice.
Files itself
A copy of each posted receipt or invoice can be saved to a folder on your network automatically.
Rules and inboxes
Teach it once (“Starbucks” always goes to Meals) and connect an Office 365 or IMAP mailbox for documents to arrive on their own.
Installed at your office, used in the browser
Runs as a service on your server beside Spire. Your team signs in from any PC. Multi-company included.
ROI examples
What it could save a business like yours.
Wholesale distribution · modelled example
An electrical distributor gets ten workdays a month back from AP
76.6 hrs AP hours recovered a month
Manufacturing · modelled example
A small manufacturer runs $5.1M of supplier invoices through one AP desk
27 hrs AP hours recovered a month
Contracting and services · modelled example
A 10-person contractor gets two bookkeeping days a month back
13.6 hrs bookkeeping hours recovered a month
Already a customer, or want to see how it works day to day? Read the Envelope AI user guide →
Pricing
Simple, published pricing.
All prices in CAD, plus applicable taxes.
Envelope AI
$20platform fee / month
- ✓+ $2 per account per month
- ✓14-day free trial
- ✓Every feature included
An account is each employee or vendor that sends in receipts or invoices.
Put Envelope AI to work on your data.
Book a 30-minute walkthrough with our team. We will show you exactly how it fits your business, with no slides and no pressure.